Executive Personal Assistant Job at TBG | The Bachrach Group, New York, NY

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  • TBG | The Bachrach Group
  • New York, NY

Job Description

Job Description:

  • Maintain and manage Founding Partner’s highly organized calendar while keeping him and COO informed on any changes.
  • Send reminders to Founding Partner on all meetings daily and put him on any calls.
  • Work with receptionist to onboard and offboard all firm related staff.
  • Work with receptionist to maintain firmwide calendar, and book travel for partner’s and associates.
  • Work with receptionist to ensure kitchen is fully stocked and office is fully stocked.
  • Maintain firm Contacts List and work with paralegals and other assistants to ensure upkeep.
  • Provide logistical and operational support for COO and Founding Partner including personal tasks, running errands, scheduling doctors, coordinating/managing personal appointments, and RSVP’ing to events.
  • Work with COO and Travel agent to coordinate travel, create itinerary, and ensure each trip is ensured with the controller.
  • Reconcile monthly credit card reports each month.
  • Order and keep track of household supplies for household staff.
  • Coordinate with driver on schedule for the founding partner daily and inform them on any changes.
  • Work with property management company to ensure repairs, and general upkeep of residences happens.
  • Assist COO and Controller with any personal insurance claims.
  • Manage and keep track of founding partner’s automobiles and boats making sure they are up to date on all insurance and inspections.
  • Special projects and ad hoc admin work as needed.

Requirments:

  • Bachelors degree is REQUIRED
  • 24/7 mentality, available to respond to text/calls when needed.
  • 2-6 yrs. of administrative experience supporting a busy executive working in a professional services environment.

Job Tags

Work at office,

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