Job Description

Job Description

Job Description

Description:

Graham Hotel Systems is a distinguished collection of independent boutique hotels known for our exceptional guest experiences, thoughtfully designed spaces, and local charm. We are seeking a Hotel Controller to join our leadership team and help guide our financial future. This is an exciting opportunity for a dynamic, detail-oriented professional with a passion for hospitality and a sharp financial mind.

This is a hands-on Controller position working with two hotels. Will work closely with the team and step in as necessary to assist where needed.

Job Description:

• Manage staff and assist as needed
• Oversee and assist with the daily revenue report to ensure accuracy
• Prepare financial statements, and distribute timely to departments at close of month
• Cash handling, prepare bank deposits and post cash & credit card payments daily
• Work with management to prepare yearly budgets of revenue and expenses for the hotel, restaurant and banquet department
• Monitor departmental expenses and financial date to ensure accuracy
• Accounts payable, ensure proper coding of invoices, process invoices for payment, weekly check run
• Perform month end and year end close process through the preparation of journal entries, variance analysis to forecast budget, and monthly balance sheet reconciliations
• Prepare monthly sales, use & occupancy tax returns, as well as annual sales & use tax return
• Bank account reconciliations monthly
• Oversee the accounts’ receivable function, billing and payments
• Process payroll to ensure accurate payroll reporting and prepare payroll journal entry and post
• Assist and prepare capital expenditures report
• Prepare month end inventory calculations and ensure accuracy of physical counts, pricing and related worksheets. Assist with inventory counts.
• Monitor all chargebacks received and challenge, if necessary, on a timely basis
• Process travel agent commission checks
• Prepare monthly petty cash journal request for reimbursement
• Hire, train, supervise, and develop staff, including coaching, counseling, and discipline
• Meet all required reporting deadlines
• Work with HR to ensure proper deductions for administering all garnishments, 401k deductions and any benefit deductions
• Perform random house bank audits on a quarterly basis
• Perform any other job-related duties as assigned.

General Requirements:

• Always maintain a warm and friendly demeanor.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

• A minimum of 6 years of related progressive experience in hotel Accounting
• Must be proficient in Windows, Company approved spreadsheets and word processing and in the operation of all hotel-specific systems.
• Possess excellent verbal, written and formal presentation skills
• Exceptional attention to detail and follow-up skills
• Skilled in problem analysis, problem solving and decision-making
• Exhibit strong leadership, organizational, and motivational skills.
• Comfortable working under pressure and in a highly energetic fashion.
• Utilize excellent communication skills and incorporates a positive attitude.
• Able to set clear goals and expectations for staff members and self.

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