Job Description

Job Description

Job Description

Position Summary

The Human Resouces Specialist provides administrative support to the human resources function as needed, including but not limited to:, HRIS, onboarding, payroll administration, benefits administration, recordkeeping, and file maintenance. This role also helps facilitate various human resources processes.

Duties and Responsibilities:

• Perform customer service function by answering employee requests and questions.
• Assist the HR Director with the implementation of an HRIS. Maintain HRIS records by performing updates to employee information timely.
• Provide support for HRIS, including researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
• Write, maintain and support a variety of HRIS reports or queries using appropriate reporting tools. Assist in development of standard HRIS reports for ongoing customer needs.
• Assist Director of Human Resources in administering annual Open Enrollment.
• Process background checks, including reviewing results, initiating adverse action notices, and communicating results to hiring managers.
• Prepare and assemble onboarding materials; ensure materials are completed by employees and follow-up as needed.
• Confirm the completion of Form I-9 and verify supporting I-9 documentation for new hires; maintain I-9s for all employees.
• Administer our companywide benefit programs including our annual service award program.
• Assist the HR Director with intern program support, coordination of health and wellness activities and events at a site level, and much more!
• Reconcile monthly invoices; assist in ensuring benefit changes are updated with carriers.
• Maintain employee files that adhere to federal and state requirements, including storing medical/confidential information separately from personnel files. Conduct file audits regularly.
• Assist with scheduling and conducting exit interviews; create and maintain a report identifying trends and concerns that require timely action; share report Director of Human Resources.
• Provide back-up support to Payroll Manager in the processing of multi-state payroll.
• Perform additional responsibilities as needed.

Job Requirements

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma, GED, or equivalent; bachelor’s degree in human resources or related field preferred
• Proficiency with Microsoft Word, Outlook, Excel, etc.
• 5 to 7 years’ experience in similar role preferred
• HRIS, or ADP experience preferred

Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational and analytical skills
• Solid communication skills and attention to detail
• Ability to work effectively with all levels of the organization; strong relationship building and interpersonal skills
• Ability to be flexible and adapt to change in a fast-paced organization
• Strong customer service orientation, ensuring needs and deadlines are met in a timely manner
• Demonstrate a positive, proactive and motivated attitude
• Proven focus on continuous improvement in the workplace
• A willingness to learn on the job and expand knowledge base
• Strong problem-solving skills
• Ability to maintain confidentiality in all matters
• Computer proficiency with Microsoft Office Suite

Language Skills

• Ability to read, write and speak English proficiently; proficiency in Spanish to interact with a diverse workforce preferred.

Physical Demands: The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• May require more than 40 hours per week to perform the essential duties of the position.

Work Environment:

• The position typically operates in a standard office environment.
• This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

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