Job Description

Job Description

Job Description

I am looking for a driven and dedicated real estate administrative assistant to join my growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with me to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!

20,000 - 25,000 yearly

• Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Help organize community outreach events to improve our standing in the local area

• Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience
• Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client’s situation & transaction
• Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients
• Schedule and coordinate closings
• Schedule appointments with agents & clients via phone, text, email, & Google Calendar
• Input and active new listings into multiple listing service
• Drop off & pick up signs, lock boxes, village/city paperwork, etc.

• Flexible working schedule to accommodate clients on nights and weekends
• Prior experience in the real estate industry or as an office manager
• Excellent written and verbal communication skills
• High school diploma or equivalent required
• License for real estate is preferred but not required

• Must be willing to travel to NWI 2-3 days/week
• A valid real estate license is preferred
• Driven by a desire to provide excellent customer service and a great customer experience
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• Must have excellent organizational skills and communication skills
• A kind person with an optimistic mindset is non-negotiable
• Must be someone who is great with and enjoys solving problems and takes initiative on their own
• A strong ability to communicate over the phone and via email
• Ability to navigate and use software & online systems/tools
• Someone who is looking both to be valuable and to be valued in their daily workplace
• Administrative experience is a bonus
• Someone looking to create a long-term career at a family-oriented company
• Reliable transportation
• Reliable laptop and smartphone

Tyler Burlison is the team leader of The Competitive Edge Team. He grew up in the southwest Chicago suburbs and started in real estate at the age of 21. He is dedicated to his purpose of building his real estate company to be the top real estate service provider in the Chicago suburbs. He lives in Crown Point, IN with his wife, and when he is not pursuing his passion for real estate, he enjoys golfing with friends/clients, days at the lake, and making it a point to travel and visit family on a consistent basis. If you are looking to team up with a leader who is taking his company to the next level, and sharing in the growth of the company, The Competitive Edge Team may be the right fit for you.

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