Job Description

Job Description

Purchasing Assistant

Reports To: Purchasing Manager

Location: Hanover, Maryland

Position Overview:

We are looking for a highly organized and detail-focused Purchasing Assistant to support day-to-day procurement activities. This onsite role will involve handling purchase orders, monitoring supplier performance, maintaining accurate records, and ensuring materials are delivered on schedule and within budget. The position requires close collaboration with suppliers as well as internal teams across production, engineering, and receiving.

Key Responsibilities:

• Maintain and update delivery schedules in the ERP system for all purchase orders.
• Generate and track open purchase orders, following up with suppliers to confirm lead times and shipping details.
• Monitor supplier performance, address overdue orders, and escalate delivery concerns when needed.
• Review purchase order details for accuracy, including pricing, part numbers, and delivery dates.
• Support inventory control efforts and resolve any discrepancies.
• Work closely with internal departments to quickly resolve supply chain issues.
• Investigate and reconcile supplier invoice discrepancies.
• Assist with sourcing new parts, setting up vendors, and obtaining supplier quotations.

Qualifications:

• High school diploma or equivalent required; associate degree or higher in Supply Chain, Business Administration, or related field preferred.
• 1–3 years of experience in purchasing, procurement, or supply chain support.
• Proficiency with ERP systems and Microsoft Office Suite.
• Strong communication, organizational, and problem-solving abilities.
• Comfortable managing multiple priorities in a fast-paced environment.

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