Office Manager Job at Robert Half, Bergen County, NJ

WGlRQ3UrZTY4WWlaWGxCZlFIaVR3SUJ1NFE9PQ==
  • Robert Half
  • Bergen County, NJ

Job Description

Job Title: Office Manager

Location: Bergen County, NJ

Industry: Wholesale Distribution

Environment: Employee-Friendly, Collaborative, and Growth-Oriented

Position Summary:

We are seeking a detail-oriented and proactive Office Manager to oversee administrative operations, IT/system support, and purchasing functions in our fast-paced wholesale distribution company. This role requires excellent communication skills, strong multitasking abilities, and leadership experience to supervise staff, manage internal systems, and ensure smooth day-to-day operations.

Key Responsibilities

Office Administration

  • Supervise and train administrative staff (up to two subordinates).
  • Oversee email invoicing, order pricing, and sales order completion.
  • Manage internal communications with customers, vendors, and internal departments.
  • Maintain accuracy in pricing, customer categories, and DNC software applications.
  • Work with foreign currencies and understand exchange rates.
  • Coordinate with bookkeeping, sales, and customer service teams as needed.
  • Handle documentation for import/export and shipping logistics.
  • File claims for service failures and refunds with UPS, FedEx, and other couriers.

IT/Systems Support

  • Provide first-level tech support for hardware, software, printers, and network issues.
  • Set up and troubleshoot email accounts via MS Outlook Desktop.
  • Proficiently use Microsoft 365 (Outlook, Word, Excel, Teams).
  • Manage Sage 100 and Vasis Pro5 user access, roles, and licenses.
  • Liaise with cloud providers and vendors for advanced troubleshooting.
  • Enforce multi-factor authentication (MFA) and access controls.
  • Maintain and update website information and photos as needed.
  • Process online and onsite credit card payments.

Purchasing

  • Manage purchasing processes, including order placement (domestic & international).
  • Supervise purchasing staff and ensure deadlines are met.
  • Resolve supplier delays, defective goods, or pricing discrepancies.
  • Monitor shipment progress and address delivery issues promptly.
  • Maintain records for purchase orders, correspondence, and returns.

Qualifications

  • 3+ years of office management or operations experience preferred.
  • Strong leadership and delegation skills.
  • Excellent written and verbal English communication (Spanish a plus).
  • Proficiency with MS Office 365, Sage 100, and web-based platforms.
  • Experience with import/export documentation and logistics coordination.
  • High attention to detail and problem-solving ability.
  • Ability to multitask and thrive in a collaborative environment.

Compensation & Benefits:

  • Competitive salary based on experience
  • Comprehensive health benefits
  • 401(k) with company match
  • Generous PTO and holiday policy
  • Supportive, team-oriented culture

Job Tags

Work at office,

Similar Jobs

Leaf Home

LHWS Sales Rep Job at Leaf Home

 ...pay, and advancement to management roles? Leaf Home Water Solutions, a division of Leaf Home is looking to grow our team of Outside Sales Representatives TODAY! Why Work with Leaf Home Water Solutions? Working with Leaf Home Water Solutions is more than just another job... 

The Facilities Group

OGG (Maui) Aircraft Cabin Cleaner Job at The Facilities Group

 ...Services is a leading provider of ground support and facility cleaning services for some of the nation's busiest airports. As part of...  ...Many of our supervisors and managers started on the front linesAircraft Cabin Cleaner Key ResponsibilitiesRemove all trash from aircraft... 

ÖBB Stadler Service GmbH

Assistent:in des CIO Job at ÖBB Stadler Service GmbH

2 Teilen Assistent:in des CIO BB-Holding AG Wien-Favoriten, Wien 1100 AUT Normalarbeitszeit Gleitzeit 38,5 Std. req23356 Wir mchten neue Wege gehen. Und neue Wege schaffen. Heute. Fr morgen. Fr uns. Jetzt Teil des #TeamOEBB werden!Das Strategische IT-Konzern Management... 

Shasta Community Health Center

Medical Scribe (Fellowship) Job at Shasta Community Health Center

 ...Job Description Job Description Apply Here: & TrackId=ZipRecruiter Base Salary: $ 21.00- $31.50/hourJOB SUMMARYMedical Scribes are individuals trained in medical documentation who assist a provider throughout their shift. The primary goal is to increase the efficiency... 

RosmanSearch, Inc.

Pediatric Urology Leadership and Faculty Opportunity in Orlando Job at RosmanSearch, Inc.

 ...Orlando, FL area is excited to welcome a new Division Chief of Pediatric Urology as well as additional faculty members to their program....  ...expanding PICU and NICU with growing practices in General Pediatric Surgery, Neurosurgery, Thoracic and Cardiac Surgery, ENT and Urology....